Besides the small introduction, subscribers and consulting clients within this management domain have access to:
Analyze the current mix of programs and projects in your portfolio and assess the maturity of your current PPM processes.
Enhance and optimize your portfolio management processes to ensure portfolio criteria are clearly defined and consistently applied across the project lifecycle when making decisions about which projects to include or remove from the portfolio.
Implement your portfolio management improvement initiatives to ensure long-term sustainable adoption of new PPM practices.
Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Analyze the current mix of the portfolio to determine how to better organize it according to organizational goals and constraints.
Assess which PPM processes need to be enhanced to better organize the portfolio.
An analysis of the existing portfolio of projects (highlighting areas of concern).
An analysis of the maturity of current PPM processes and their ability to support the maintenance of an organized portfolio.
1.1 Pre-work: Prepare a complete project list.
1.2 Define existing portfolio categories, criteria, and targets.
1.3 Analyze the current portfolio mix.
1.4 Identify areas of concern with current portfolio mix.
1.5 Review the six COBIT sub-processes for portfolio management (APO05.01-06).
1.6 Assess the degree to which these sub-processes have been currently achieved at the organization.
1.7 Assess the degree to which portfolio-supporting IT governance and management processes exist.
1.8 Perform a gap analysis.
Analysis of the current portfolio mix
Assessment of COBIT alignment and gap analysis.
Define clear and usable portfolio criteria.
Record/design portfolio management processes that will support the consistent use of portfolio criteria at all stages of the project lifecycle.
Clearly defined and usable portfolio criteria.
A portfolio management framework that supports the consistent use of the portfolio criteria across all stages of the project lifecycle.
2.1 Identify determinants of the portfolio mix, criteria, and constraints.
2.2 Define the target mix, portfolio criteria, and portfolio metrics.
2.3 Identify sources of funding and resourcing.
2.4 Review and record the portfolio criteria based upon the goals and constraints.
2.5 Create a PPM improvement roadmap.
Portfolio criteria
Portfolio metrics for intake, monitoring, closure, termination, reprioritization, and benefits tracking
Portfolio Management Improvement Roadmap
Ensure that the portfolio criteria are used to guide decision making at each stage of the project lifecycle when making decisions about which projects to include or remove from the portfolio.
Processes that support decision making based upon the portfolio criteria.
Processes that ensure the portfolio remains consistently organized according to the portfolio criteria.
3.1 Ensure that the metrics used for each sub-process are based upon the standard portfolio criteria.
3.2 Establish the roles, accountabilities, and responsibilities for each sub-process needing improvement.
3.3 Outline the workflow for each sub-process needing improvement.
A RACI chart for each sub-process
A workflow for each sub-process
Ensure that the portfolio management improvement initiatives are sustainably adopted in the long term.
Stakeholder engagement.
Sustainable long-term adoption of the improved portfolio management practices.
4.1 Conduct a change impact analysis.
4.2 Create a stakeholder engagement plan.
Change Impact Analysis
Stakeholder Engagement Plan
Completed Portfolio Management SOP